Fce writing Guide 1 Transactional Letter 1




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FCE Writing Guide 1


Transactional Letter 1


Part 1 of FCE Paper 2 is compulsory. You always write a letter to ask for or give information of some kind. This letter may be formal or informal. A formal letter is a letter you write to someone you don’t know, or don’t know very well. An informal letter is the kind of letter you write to friends, members of your family and other people you know well. Look at the following phrases and mark them F (formal) or I (informal).


1. Dear Sir / Madam __


2. Love,

Elena __


3. See you next week! I can hardly wait! __


4. I look forward to receiving your reply. __


5. Yours faithfully,

Ana Garcia Herrera __


6. I am writing in reply to your letter of 15 May. __


7. Give my love to your parents. __


8. Should you require any further information, do not hesitate to contact us at the above address. __


9. Write back soon and tell me all your news. __


10. I’m sorry I haven’t written for such a long time, but I’ve been really busy.


11. I would be most grateful if you could send me any further relevant information. __


Remember! Learning to write correctly and appropriately in English means building up a stock of fixed phrases and expressions, such as those above, which you can adapt to the specific situation as required. This is much better than trying to translate your Italian thoughts into English, which is likely to result in strange and unnatural writing.


Always read the instructions carefully and decide what kind of letter, formal or informal, you are supposed to write.


Look at this task. Will your answer be formal or informal?


Some young people you met last summer are planning to visit your country on holiday and have asked you to suggest some places of interest to see. Write a letter of reply using the notes below.

- when? - how long? - come and stay?

Now look at the plan for the above task and put the points in a logical order, by numbering them 1-7.


Apologise for not writing sooner. __

Thank them for their letter. __

Ask when they will be coming. __

Tell them to write again. __

Invite them to stay for a few days. __

Suggest places to visit and things to do. __

Say why you haven’t replied sooner. __


Think of ideas: a reason for not replying; things they might enjoy doing and seeing. Is there a particularly good time of year to visit these places? What can your friends do there?


Remember that you will need to divide the letter into clearly marked paragraphs, usually three or four.


Here are some phrases you can use in this letter:


Thank you for your letter.

It was great to hear from you.

Sorry I haven’t written back for so long.

Sorry it’s taken me so long to reply.

I’ve been really busy recently.

I’ve been working really hard.

I’ve been studying like mad for my final exams.

I’m really pleased you’re coming to Italy.

It’s great that you’re coming here soon.

When exactly will you be coming?

Do you know when you’re coming?

When are you going to be here?

Why don’t you come and stay with me for a few days?

I’d love to put you up for a few days.

Would you like to stay with me for a few days?

You could visit Lerici and Portovenere.

The Cinque Terre are well worth a visit.

I’m sure you’d really love the Museo Lia.

You can swim and sunbathe on the sandy beaches.

We could go for walks in the countryside together.

Write back soon and tell me your plans.

Write and tell me exactly when you are planning to come.


Now write your letter. Ask the Study Centre monitor for help if you need it. Try to write about 150 words.


FCE Writing Guide 2


Transactional Letter 2


Look at the following task. Are you asked to write a formal or an informal letter?


Look at the advertisement and the notes you have made below it. Then write a letter of between 120 and 150 words in an appropriate style asking for more information covering the points in your notes. Do not write any addresses.


WANTED

NEW MEMBERS

for water-sports club. Water-skiing, scuba diving, jet ski, windsurfing! You name it – if it’s a water sport we offer instruction and facilities for it. Plenty of opportunities to practise your chosen sport with other enthusiasts at Club Aquarius! For your membership application form write to:

The Secretary

Club Aquarius

PO Box 312

Littlehampton

Sussex, SU3 5JT


  • membership fee?

  • Annual or monthly payment?

  • Use of facilities free to members?

  • Sports not mentioned in advertisement?


Follow this procedure:


1. Look at the instructions and underline the words and phrases which tell you exactly what you have to do.


2. Think of four questions you want to ask in your letter.


3. Decide what order you want to put them in, and how you will divide the letter into paragraphs.


4. Write your letter. Use linking words, such as firstly, also, as well as this, finally.


5. Check your letter carefully for any grammar and spelling mistakes.


Here are some phrases which you may find useful for this kind of letter:


I saw your advertisement in this week’s “Daily Post”.

I am interested in becoming a member of “Club Aquarius”.

There are a few points which I would be grateful if you could clarify.

How much does the club cost to join?

Could you give me information regarding membership fees?

Is the membership fee payable monthly or annually?

Are members subject to additional charges?

Is the use of the facilities free to members?

Does the club offer other sports in addition to those mentioned in the advertisement?

I would also be grateful if you could tell me more about the kind of sports on offer.

Thank you very much for your help.

I look forward to hearing from you soon.


How much should I write?


In Paper 2 of FCE you are always asked to write between 120 and 150 words in Part 1 and between 120 and 180 words in part 2. You are assessed on the quality and also the quantity of English you produce, so you should try to write around the upper limit (150 or 180 words). Try not to exceed this limit by more than a few words.


Now write your letter. Ask the Study Centre monitor for help if you need it.


FCE Writing Guide 3


Article 1


In Paper 2 Part 2 you may be asked to write an article expressing your opinion about something.


Look at this question.


You have been asked to write an article for an English language newspaper aimed at parents with young children. Your article should be a response to the following statement:


Foreign languages should be taught at nursery school level.


The best way to begin answering a question like this is to make a plan. Make two columns, one headed FOR, the other AGAINST. Think of arguments for, or in favour of the statement and write them in the first column. Then think of arguments against and write them in the second column. Two arguments each, for and against, will be sufficient. If you can’t think of any arguments for and against, imagine what people you actually know would think about the question. What would your mother think? And your best friend? And your grandparents?


Choose one of these two plans. They are both good plans.


Plan A


  • Introduction: my opinion

  • Paragraph 1: point for the statement; argument against this point.

  • Paragraph 2: point for the statement; argument against this point

  • Conclusion: state my opinion again.



Plan B


  • Introduction: my opinion.

  • Paragraph 1: arguments in favour of the statement.

  • Paragraph 2: arguments against the statement.

  • Conclusion: state opinion again.



Follow your plan and write the article. When you have finished, read it carefully and check for grammar and spelling mistakes.


Here are some phrases which you may find useful for this kind of article:


These days, many people say that ….

Nowadays, we often hear people say that …..

In the last few years it has become fashionable to say that ….

The question of whether very young children should be taught a foreign language is one which is often discussed these days.

There are several arguments which can be made in favour of the statement.

Opponents of this view argue that ….

Another argument which is often put forward is that …

In support of this view it may be said that …..

On the other hand, it can also be argued that …

In my opinion, ….

It is often suggested that ….

I agree up to a point that ….

Another argument against teaching very young children a foreign language is that …

This is true to a certain extent, but ….

There is a certain amount of truth in this argument, but …

I cannot agree with this viewpoint, since …

In conclusion, I have to say that …

On balance, therefore, I feel that ….


Now write your article. Ask the Study Centre monitor for help if you need it.


FCE Writing Guide 4


Report 1


In Paper 2, Part 2 you may be asked to write a report on a place you have visited and what it offers a particular group of people.


Look at the following task:


You work in a language school helping to organise excursions and trips for students. The school director has asked to prepare a report on a museum in your area.


Write your report in 120-180 words describing the museum and what it has to offer students of English as a foreign language. Mention both good and bad points in your report.


You should plan your answer carefully, like this:


  • Think of good and bad points about the museum, especially in relation to students of English.




  • Join the good and bad points using linking expressions. The most useful are:


despite / in spite of but

although / even though On the other hand

However


  • Organise your sentences into numbered paragraphs, with sub-headings, like this:




    1. Introduction




    1. Price




    1. Interest




    1. Language




    1. Conclusion



Give your report a clear title, like this:


Report on the Seals Museum, La Spezia


To: School Director


From: Excursions officer


Follow your plan and write your report. Remember to read and check carefully for grammar and spelling mistakes.


Here are some phrases which may help you with this type of report:


I visited the Seals Museum last week in order to decide if it would be an interesting place for students to visit.

I will comment on the following: price, interest, language

The entrance fee to the museum is …

There is a reduction for students.

Students pay half-price on Wednesdays.

There are many interesting exhibits on display.

The Egyptian section was closed on the day I visited.

I especially liked the …

I found the …. especially interesting.

I think students will appreciate the ….

Most students will find the …. of interest.

A guidebook in English is available.

The guidebook is rather expensive.

It contains some beautiful colour photographs.

The guides are helpful.

The guides don’t speak English.

There is an audio commentary in English.

It wasn’t working on the day of my visit.

In my opinion ….

To conclude, I think that ….

I am therefore of the opinion that ….


Now write your report. Ask the Study Centre monitor for help if you need it.


FCE Writing Guide 5


Letter of Application


In Paper 2, Part 2 you may be asked to write a letter of application.


Look at the following job advertisement:


Trading and Commercial Bank

Trainee Managers

We will be recruiting trainee managers to start work

In late June or early July in our branches all over

Europe. Applicants should have a degree in an

appropriate area and a knowledge of English and/or

German. Apply in writing to:

The Personnel Officer

Trading and Commercial Bank

134 Collins Street

Manchester


The sentences in this reply are in the wrong order. Put them in the correct order, by putting 1-6 in the gaps.


Dear Sir / Madam,


I can be contacted by telephone on 01202 452234 in the mornings or at the above address. __


I have a working knowledge of German and have recently passed the University of Cambridge First Certificate in English examination. __


I look forward to receiving your reply. __


I am writing in reply to your advertisement in last Tuesday’s Evening News. __


I will also complete a degree in Banking and Finance in June and will be available for work immediately afterwards. __


I would like to apply for one of the trainee manager positions you advertise. __


Yours faithfully

Juan de Souza


This type of letter is based on a very small number of fixed, formulaic expressions. If you can reproduce these correctly in the exam you are certain to get a very good mark.


Look at the following task:


You see the following advertisement in the newspaper. Write a letter applying for one of these positions and asking for more details about the discounts. Do not write any addresses.


Trainee Travel Agents

We are looking for students who are interested in

training to become travel agents. To join our training

scheme you must have a knowledge of English and

an interest in travelling. These positions are unpaid,

but you will receive large discounts on all our organised

tours and holidays.

Write to: Maria Sampras

Director

TRAVELWISE

Via Ardipane

Rome 04100


Underline the key words in the instructions. Think about the form of your letter. Will it begin and end in the same way as the previous letter?


Plan your letter. Follow the order of the previous letter. Remember to ask for more information about the discounts. You will also need to give some evidence for your knowledge of English and your interest in travelling. You may also want to ask about the possibilities of work at the end of the training period.


The following phrases may help you:


I am very interested in joining your training scheme.

I have loved travelling since I was a small child.

I have visited many countries in Europe.

I studied English for eight years at school.

I am currently attending a course to prepare for the First Certificate examination.

Could you please give me some more information about the discounts you offer?

Your advertisement mentions discounts, and I would be grateful if you could tell me …

Could you give me some indication about the possibility of finding a job on completion of the course?


Now write your letter. Ask the Study Centre monitor for help if you need it.

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